To comply with USG records management policies and maintain system performance, older academic and non-academic (non-Banner) Canvas courses will be periodically removed as outlined below. On December 15, 2025, academic courses that are seven years or older will be deleted. Additionally, non-Banner Courses: Sandboxes and project sites with no activity for 2 years will be deleted on December 15, 2025.
| Term in Canvas | Removal Date |
|---|---|
| Fall 2017 | December 15, 2025 |
| Spring 2018 | December 15, 2025 |
| Summer 2018 | December 15, 2025 |
| Fall 2018 | December 15, 2025 |
| Spring 2019 | June 1, 2026 |
| Summer 2019 | September 1, 2026 |
| Fall 2019 | February 1, 2026 |
| Spring 2020 | June 1, 2027 |
| Summer 2020 | September 1, 2027 |
| Fall 2020 | February 1, 2027 |
Key Points
- Academic Courses: Banner-provisioned courses become read-only two weeks after term end and are deleted 7 years later. Unpublished courses with no activity are deleted at term end.
- Non-Banner Courses: Sandboxes and project sites with no activity for 2 years are deleted.
- No Recovery: Once deleted, courses and content cannot be restored.
Why This Matters…
- Privacy & Security: Aligns with USG retention standards.
- System Health: Prevents storage overload and performance issues.
How to Save Your Content
- Instructors: Export course content (IMSCC zip), download files, export grades (CSV), and bulk download submissions.
- Students: Save coursework locally or save to GT cloud storage after each semester.
Please review the Canvas Data Retention article for full details and support.