September 3 Meeting Reports

Meeting Notes

Attendees: Yoon, Vikas, Michael, Eve, Kailey

1. Jira and Azure DevOps User Limits

  • Current Status: Both tools have user limits on the free tier (10 users for Jira, 5 for Azure DevOps).
  • Action Items:
    • Consider using Microsoft ToDo for requests.
    • Explore the possibility of a dedicated Slack channel for requests. Contact Bree in General for confirmation.
    • If no response by Friday, proceed with including this in the report and move forward with implementation.

2. PACE Resources and Tools

  • Task Assignment:
    • Adam Thomas: Meet for ~15 minutes to discuss the pros and cons of using Phoenix vs. ICE and PACE resources.
    • Use Phoenix if it proves to be a better fit, otherwise utilize available PACE resources.

3. Project Communication and Outreach

  • Vikas’ Role:
    • Collect contacts of individuals working on different projects and their communication methods.
    • Prepare and send out documents to candidate researchers.
    • Draft abstracts for projects and finalize outreach documents based on the level of detail.

4. Higher Ed Website and Project Details

  • Yoon’s Tasks:
    • Update the Higher Ed website with meeting notes and recordings.
    • Start writing project details and recruitment information for each project.

5. Webmaster and Code Tracking

  • Eve’s Responsibilities:
    • Collect researcher bios and update the bio pages on the website.
    • Promote to GitHub owner and add new researchers to enable code contributions.
    • Investigate code tracking feature implementation for accuracy.
    • Familiarize with the PACE TA role.

6. Project Tracking and Feedback Pipeline

  • Eve’s Analysis:
    • Explore project tracking options, preferring Jira.
    • Evaluate the viability of using Azure DevOps or Jira despite their user limits.

7. Team Organization and Support

  • Kailey’s Input:
    • Chichlid team may need the most help, currently disorganized with many sub-projects.
  • Yoon’s Inquiry: Which project requires the most support?
  • Vikas’ Update: No formal team leads, but groups are forming based on report contributions.

8. Undergraduate Involvement

  • Vikas’ Update: An undergraduate reached out for opportunities to contribute.
    • Kailey’s Suggestion:
      • Check with Bree or alumni if there are tasks available for undergrads.
      • Consider having them start a YouTube channel for the research team.
      • Assign tasks based on the list of needs, pending Bree’s approval.

Future Actions

  • Kailey’s Task: Ask in the OMSCS-Course for questions to Bree. Focus on organizing and assigning tasks.

Meeting Resource

09_06_Meeting