Meeting Notes
Attendees:
- Yoon
- Michael
- Eve
- Kailey
- Vikas
- Bree Shi
Key Discussions:
Bree’s Updates:
- Project Summaries:
- Bree to send project summaries to the Web Dev channel.
- Action Item: Request Bree for access to the Web Dev channel.
- Contributor Credit:
- Ensuring contributors receive proper credit by the time of publication is important.
- Not a priority for this semester but needs discussion on potential pain points.
Eve’s Updates:
- Access Issues:
- Encountering problems with PACE ICE access via IT tickets.
- Requesting Dropbox access for Dr. McGrath.
- Code Tracking:
- Investigating software solutions for code tracking proposed by Kailey.
- Exploring options that offer GitHub integration.
- Feedback sought from Charlie regarding current techniques.
- Plan to motivate teams to adopt tracking techniques. Currently, three teams are not using templates.
Yoon’s Updates:
- HigherEd Website:
- Developed the HigherEd 2024 website.
- Posting meeting notes and recordings to the website for easy access.
Vikas’s Updates:
- Logo Competition:
- Setting parameters and managing registration for the logo competition.
- Determining the potential participants.
Kailey’s Role:
- Support & Guidance:
- Providing advice and answering queries from team members.
From Bree:
- Streamlining Resource Allocation:
- Meeting with the Cichlid group to discuss nuances in resource allocation.
- Groups need better clarity on project progression and objectives.
- Coordination & Structure:
- HigherEd needs a formal structure and defined objectives to improve coordination.
- Transitioning towards better cross-group collaboration.
- Faculty & Researcher Communication:
- Improving communication channels to bridge the gap between faculty and researchers.
- Encouraging researchers to better visualize their results for faculty understanding.
- Publication Support:
- Supporting researchers in identifying suitable conferences for their work.
- Providing guidelines for publications to avoid bench rejections.
- Enhanced Technical Support:
- Developing a protocol for researchers to report technical issues.
- Introducing a ticketing system to track and prioritize technical problems.
Goals for the Semester:
- Increase Faculty Satisfaction:
- Ensure faculty are satisfied with the progress and support provided by OMSCS researchers.
- Research & Publication:
- Help researchers reach a point where their work is ready for publication by the end of the semester.
- Improving Communication:
- Establish structured meetings and reports to summarize faculty feedback and assign responsibilities.
- Technical Issue Management:
- Create a ticketing system to track how hard researchers are trying to resolve issues before seeking help.
- Support for Publication Process:
- Train researchers on presenting their research effectively.
- Guide researchers on preparing for conferences, including understanding the tiers and submission requirements.
Next Steps & Action Items:
- Organize Teams:
- Determine group responsibilities and align with faculty advisors.
- Document communication methods and setup pop-ins.
- ClickUp Utilization:
- Leverage ClickUp for project tracking and coordination.
- Assign tasks and document project timelines.
- Meeting Participation:
- HigherEd members to attend faculty meetings and provide feedback to researchers.
- Tracking & Incentives:
- Develop a system to recognize quality contributions and responses.
- Consider incentives like extra credit for active participation in resolving issues.
- Feedback & Communication:
- Implement structured feedback mechanisms for researchers’ presentations before faculty meetings.
- Tool Integration:
- Explore integrating tools like ClickUp and potential alternatives (e.g., Ed Discussion, Piazza) for enhanced collaboration.