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RHA does not facilitate flyer or promotional material distribution in residence halls. Requests to distribute materials through halls should be directed to Katrina White-Johnson within the Department of Housing and Residence Life. All promotional materials must be approved by Katrina or her designee before being distributed; information regarding distribution logistics, flyer quantities, and more can be provided upon request by Katrina.

RHA ultimately does not recommend the distribution of flyers in and around residence halls for a number of reasons:

• The practice is unsustainable, and cheaper, greener, and more accessible alternatives exist.
• Flyer distribution takes a long time. Approved flyers may take up to four weeks to be distributed through halls, as approved flyers are distributed from HRL’s centralized office to area offices; from area offices to Hall Directors; from Hall Directors to RAs; and, finally, from RAs, the flyers get put up in individual halls. It takes quite literally hundreds of personnel across campus in 49 residence halls to successfully distribute flyers—accordingly it takes time to get flyers from you all the way down the chain to individual floors.
• We find that most residents do not look at flyers that are hung up in residence halls. Practices like tabling outside of residence halls and around campus, sending messages in pre-made GroupMes, and personally talking to residents one-on-one tend to be far more impactful.

While we welcome information about upcoming campus happenings and frequently share event information and various external opportunities with our members, we cannot guarantee that we’re able to share your upcoming event or opportunity with our members. If you’d like to share something with us, please email rha-president@housing.gatech.edu with the subject line “Request to Share Upcoming Opportunity.” We will field all requests and make our best effort to accommodate those that come through. For requests that we’re able to honor, we may do one or multiple of the following:

• Share the information with our Executive Branch, Hall Council Officers, and Hall Directors (approximately 100 people total) at our weekly Legislative Council meetings.
• Share the information with our Executive Branch, Hall Council Officers, and Hall Directors (approximately 100 people total) via email.
• Share the information with our Executive Branch, Hall Council Officers, and Hall Directors (approximately 100 people total) via MS Teams group message.
• Share the information with our RAs on campus (approximately 250 people) via email.

We cannot send out upcoming campus happenings or non-RHA-related information directly to residents via email or other means. While, once we’ve shared your information with them, our Hall Council Officers may choose to independently share your information with the residents in their community via community-wide emails, weekly meetings, or other methods, RHA does not centrally distribute non-RHA-related information to all residents on campus.

We tend to share information with our organization that is:

• Exciting, novel, and timely
• Related to RHA, the Department of Housing and Residence Life, and/or the residential student experience
• Primarily directed or intended for residents (as opposed to all Georgia Tech students, faculty, and/or staff, generally)
• Beneficial for residents to know about

You can request to speak formally or specially present at Legislative Council by emailing rha-president@housing.gatech.edu. Due to a high volume of requests and the amount of business we must tend to during Legislative Council, we are not able to honor all requests.

We tend to prioritize requests that are:

• Exciting, novel, and timely
• Related to RHA, the Department of Housing and Residence Life, and/or the residential student experience
• Primarily directed or intended for residents (as opposed to all Georgia Tech students, faculty, and/or staff, generally)
• Beneficial for residents to know about

Any Georgia Tech affiliate can speak informally during the Open Forum period of Legislative Council. Only residents of a given Hall Council community can speak informally during the Open Forum of that respective Hall Council. Requests for formal presentations or speeches during Hall Council meetings are not accepted.

Requests for event collaborations should be directed to our Director of Programming at rha-dop@housing.gatech.edu. Due to the high volume of requests for event participation, collaboration, planning, volunteering, and assistance that we receive each year, we are not able to honor all requests that come through. To be considered, all requests for event collaborations should be sent at least two months out from the proposed event date; for large-scale events that cost upwards of $10,000, require extensive planning and approval from various campus stakeholders, and/or seek to engage more than 500 participants, please reach out at least four months in advance.