Ask Better Questions

In the world of college admission there is always debate about the “best school” in the nation. As quickly as someone holds up Stanford or Harvard, someone else will poke holes in the methodology, or challenge that they may not be tops for  every major, and so on and so forth.  There are so many varying “sources” online these days that almost every school can tout a high-ranking or review in one area or another. “We’re among the nation’s best in ROI, or in STEM fields,” “We are the nation’s Greenest college” or “We have the best ice cream.” There is almost never a consensus or agreement on who really is “the best.” Perhaps that’s the beauty of this field– lots of great options and a desire to be the best in one thing or another, but clearly there is not a unanimous #1.

But in the world of music  a definitive leader is apparent; a band that rises above the rest and leaves no room for debate:  U2. From their lyrics to their history to their longevity, they simply define greatness. Glad we’ve established that.

A lesser known but important U2 song is 11 O’Clock Tick Tock. And in typical fashion, they always bring a lyric that is profound and broadly applicable to life:

“We thought we had the answers. It was the questions we had wrong.”

Asking the right questions, and being persistent in the asking, is a fundamental life lesson. And it’s absolutely vital as you go through the college Q&Aadmission process. So as you head out to college campuses this spring, whether you are a sophomore or junior who is just starting to understand how one school varies from another, or an admitted senior who is trying to figure out the best fit for the next few years, commit to being a relentless questioner. If you leave the question asking to the colleges, you can bet you’re  going to hear the same answers over and over again. “Oh, yes. Our biology program is great.” “Sure. You can double major in English and Sound Design. That’s actually extremely common.”

The emails and the brochures paint the same Pollyanna pictures, mixing appropriate diversity with studious learners closely inspecting a beaker or electrical circuit.. Don’t accept the Charlie Brown speeches. As you talk to people at different colleges,  turn off the switch that has them rambling about studying abroad or the number of applications they received and ask them something better.

1) You ask: “What is your faculty: student ratio?” This number may not include faculty who are doing research and teach only one class, or those who are on sabbatical, and so on. For example, Tech’s ratio is 18:1, but that doesn’t mean you and 17 buddies will be sitting around a table in Calculus I your freshman year. These stats are compiled for publications to be comparative. So while helpful in that regard, they don’t tell the whole story.

You SHOULD ask: “What is your most common class size?” This question gets you right into the classroom. Schools rarely publish average SATs or GPAs but rather bands or ranges. Likewise, you want to look at their ranges and variances within class size. Our most common class size is between 26-33, and around 7% of our courses have over 100 students in them. That type of information will be far more helpful to you in framing expectations and determining what kind of experience you will likely have.

And THEN ask: How does that vary from freshman year to senior year? Is that true for all majors? What does that look like for my major? I had an intro Econ class at UNC-Chapel Hill that had 500 students in it. But that was not my undergraduate experience. In fact, that was the only course I took all four years that was over 100. Similarly, one of my favorite student workers at Tech was a senior Physics major whose classes had seven, 12, and 16 students in them. But rest assured that during her freshman year she sat in a large lecture hall for Physics I.

Your job is to probe. Your job is to dig and to clarify.Rewind

2) You ask: “What’s your graduation rate?” Schools do not answer this the same. Some will give you  their four-year grad rate, some five, and some  six. The variance is not an effort to be misleading or nefarious; they have been trained to respond with an answer that is  most representative of their students’ experience. Most four-year, private, selective liberal arts schools would likely not even think to respond with a five or six-year rate because there is no significant differentiation and their goal is to have all students graduate in four years. That’s how they structure curriculum and it is their culture.

You SHOULD ask: What is your four and six-year graduation rate? And at those two intervals what  percentage have either a job offer or grad school acceptance letter? Who cares if you have a high graduation rate if your job placement rate is low?

And THEN ask: How does grad rate vary by major? What percentage of students who double major or study abroad or have an internship finish in four years? My opinion is too much emphasis is put on this clock. Unfortunately, much of this is antiquated and driven by US News and World Report rankings (we won’t delve into this too much, but you can read about here). If you are taking advantage of opportunities on a campus like picking up a minor, or participating in a co-op, or working to offset costs, or going abroad to enhance your language skills, and all of those things are translating into lower loan debt and more job or grad school opportunities when you are done, then who cares about the clock?

3) You ask: “What is your retention rate?” Great question.. and an important one. Most put the national average somewhere in the 60-65% range.  But as you can see from that link, it varies by school type and student type. So when a school says their first-year retention rate is 85%, that’s great, right?

You SHOULD ask: Why are those other 15% leaving? Is it financial? Is it because the football team lost too many games? Is it academic and they’re not prepared for the rigor of the school? Is it because the school is too remote or too urban or too big? Follow up. Ask them to articulate who is leaving. Tech has a retention rate of 97.3%, which  is among the top 25 schools nationally and top five for publics (these are statistics here, friends, not rankings). But we are constantly looking at who is leaving. Surprisingly, for many alumni and others who know the rigor of Tech, it’s not exclusively academic. It’s a balanced mix that also includes distance from home, seeking a different major, financial reasons, and, increasingly, because students are starting companies or exploring entrepreneurial options.

Some schools have retention rates below the national average, but they’re losing  students who are successfully transferring to state public flagships or into specialized programs in the area. If that’s your goal, then you can be okay with a lower retention rate, right?

Don’t be too shy to ask questions. This is your job… Not your mom’s job…. Not your counselor’s job. Your job. DO YOUR JOB!

And THEN ask: What that’s it? Nope. We’ll continue this next week because I have more questions…and so should you.

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Breaking Down The Admission Team. Week 5: Quarterbacks

This year we moved our Regular Decision Deadline from January 10 to January 1. When we initially made the call to change the date, one of my boss’s biggest concerns was that “we would ruin New Year’s Eve” by “making them” stay in to apply to Tech.Happy New Year

My counter was two-fold. First, the application opens on August 1, so we’ve “given” them five months to apply. How long do you need to write a few paragraphs and ask mom and dad some questions about their jobs, degrees, and residency?

Second, let’s not forget about January 1. Even if they stay out to celebrate NYE, they still have ALL DAY January 1. And, predictably, 3,500 students did wait to apply for 2017 in 2017.

I can relate. I started this series on The Admission Team in early November and committed to finishing before we went back to work January 3, and here I am writing this on January 2 (with all the time in the world to meet that deadline). Takes one to know one.

QB1

We’ve worked through The Communications Team (Defense), The Operations Team (Offensive Line), The Initial Review (The Bench), and The Recruitment and Holistic Review Team, (WRs and RBs). And that leaves us with just one position left to cover: The Director/Dean/AVP (or some other fancy title) of Admission. You can basically throw in folks with titles like Associate and Senior Associate to this group as well.

These are the Quarterbacks of the team. They call the plays, scan the entire field, read defenses, and align their team’s talent in the right positions to be successful. They make strategy and personnel adjustments as the game progresses in order to lead their team to victory.  Consequently, they are typically the names on recruitment and decision letters, the spokespeople providing quotes to journalists, and they’re also the ones who take the heat when goals are not met.

Signal Callers

These folks are part demographer, part pitch-man, part cheerleader, part bridge-builder, and of course, part soup maker. 

Directors and Deans are over-“meetinged.” They spend time looking at historical trends of applications by state or major or some other category; they are concerned about demographic shifts; they are constantly refining predictive models in order to be sure they bring in the right class size and make-up.  They field way too many calls from vendors wanting to sell them services. They meet with and listen to alumni, presidents, provosts, deans, donors, board members, legislators, and other key constituents, and attempt to translate sweeping five-part mission statements and aspirational future casting about the university into succinct, engaging messages that can be easily understood and attractive to students and parents.

Now, I’ll be the first to admit we don’t always get this right. I’m sure you’ve seen plenty of glossy, shiny brochures with phrases like “Invent your future” or “Be Bold” or “Find it here.” Trite? Cheesy? Sure. But next time you scoff at one of these short verb-led challenges on a mailing, imagine if instead it read “Engaging students in co-curricular and inspiring world-class education in order to create global citizens committed to endeavoring into passionate, meaningful dialogue for life-long learning and the cultivation of future impact.” (The reason you know I made that up is there are nearly ten mono-syllabic words).

These folks are multi-taskers (and often caffeine junkies) who have become masters of slipping out of meetings with influential alumni in order to quickly welcome a group of visiting sophomores to campus.

Quarter Backgrounds (see what I did there?)

QuarterbackIf you look at quarterbacks around the NFL, you’ll find their backgrounds and personalities vary widely. Eli Manning comes from a family that’s basically football royalty. He attended a prestigious private school in New Orleans, and played big time college ball at Ole Miss in the nation’s biggest powerhouse conference. Joe Flacco went to the University of Delaware (Go Blue Hens!) out of the Colonial Conference– far more known for basketball than football– and attended  public high school in New Jersey. Cam Newton has a gregarious and sometimes flamboyant personality. Drew Brees… not so much.

And so it goes with admission directors and deans. There is no template or mold. Accountants have CPAs. Lawyers have JDs. Look at some of these biographies online. Music majors, MBAs, PhDs in History and Fine Arts. Some have parents who were long time deans with a deep lineage in higher education, while others are converts from corporate America or have migrated from other parts of academia.

But there is one trait I’ve found applies to all of the folks: they are extremely genuine. They deeply want to see young people thrive and succeed. They believe in and love the school they represent.

What’s it to you? 

Like quarterbacks in football, these are typically very goal oriented, driven people. They spend a great deal of time analyzing, tweaking, refining. They like to win, they like to compete, and they want their team to be the best. But they are also committed collaborators. They share ideas and best practices, even with direct competitors, because they want to see others become better. They are humble people who know that even with all the skill in the world, there’s no way that they can individually recruit or enroll a great class. They need the full investment of their campus community, alumni community, and the team around them. No quarterback throws a pass to himself. And without support from the team, they’d be on their back every play.

So What?

Knowing this about the people who are recruiting you or reviewing your application is not going to give you any kind of edge when it comes to “getting in.” The truth is that most applicants never meet the dean or director of the colleges to which they apply or ultimately attend. But it is important to know what type of person is behind the emails, or the marketing materials, or the counselors and other admission representatives that you do meet. Their values and personality and priorities drive and transcend a great deal of what you see and experience.  These are people who  strive to create access to higher education for all students, and are fully committed to enrolling thoughtful, dynamic, diverse classes.

Post-Game Press Conference

If you have taken away nothing else from the parallels between positions on a team and the roles people play in the admission office at universities around the country, please remember this: the work of recruiting students and making admission decisions is deeply human. Unfortunately the vocabulary of this field (application, process, deadline) dilutes that very important truth. But it is critical that you know this, because ultimately you’re not applying to an institution. An institution does not teach nor inspire; a community does these things.

Now that you know the people of college admission, make your experience about the people. Don’t let the list of schools you apply to or ultimately choose be about where they are ranked, or what that name might look like on a bumper sticker. Don’t let the claim that you “got in” dictate your decision. Instead, make it about finding a distinct community where your talents, your goals, your skills, your vision, and your aspirations align with that team.

Tune in next week when we’ll be talking about something other than football.

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