Category: Application Advice

Don’t Procrastinate… Get Started!

“Man. It really smells like pee in here!” I said scrunching my nose, cocking my head downward and to the left, and painfully closing my eyes. My son, who at the time was five, looked up from playing with his Transformers with a look of absolute bemusement.

“AJ, any idea why?” He shrugged his shoulders and quickly went back to insuring that Megatron (not Calvin Johnson… he loves him!) and his cronies were defeated by the Autobots. I proceeded to look through every sheet, drawer, and cubby in his room. Nothing. No soiled item or area. No article of clothing stuffed into a pillow case or sheet crammed in a corner. So I did the only logical thing… I opened a window, hastily sprayed Febreze and left shaking my head.

Image result for TRANSFORMERS AND TOYS AND OPTIMUS PRIME

Three days later, while I was out of town, my wife had a similar experience. This time our son watched with the rapt interest one has while viewing an African watering hole at midnight. “Who else is coming? What might happen next?” After rifling thoroughly through his room and strewn belongings, she asked him lovingly but repeatedly why it smelled distinctly of urine.

After the third time, it apparently dawned on him. “Hmmm…wait. I know why, mommy. I think it’s because I have been peeing in my floor vent.” Silence. Stunned silence.

And then, and only because of her incredible patience and God-given restraint, she laughed and asked calmly, “You what?!”

Yep. Come to find out that for an unknown (but likely multi-week/month) period of time, my man had been using the floor vent as a urinal. I actually Googled it. It’s more common than you’d think.

Why? You might ask– and with good reason. Quite simply, “You know how when you’re playing, and you don’t want to stop, and the bathroom seems so far away…that’s when.”

Several hundred dollars and a new duct system later. Let’s put it this way– it’s a good thing she discovered it and I was out of town or we might also have had a broken window or door to put back on its hinges.

Get Started!

Why do I share this with you?  Well, if the increasing temperatures, slower schedule, and nightly baseball games were not a hint, it’s summer! A few weeks ago, we posted another blog on this: “Make it a Summer!”

In that blog, we talked about using your time to write college essays, visit schools, talk to graduated seniors or friends returning home from their first year of college, etc. But we looked at the analytics on that blog and realized that perhaps the clicks on the piece on writing  was not as high as we’d hoped.  And so I wanted to come singularly back to that part.

If you are a rising senior, I’m imploring you to use July to write your college essays and supplemental questions. You have an entire month.

Here’s how you can get started:

Week One (July 1-8): Read the prompts from Common Application and Coalition Application. Consider what you might write about. Think about them when you’re at the pool or the gym or driving (but mainly think about driving). Jot down some ideas. Who knows, you may be inspired by fireworks on July 4, so consider voice recording on your phone. That is how I start my drafts and get ideas out and recorded. Whatever works for you.

It does not have to be formal or sequential. During this week also write one supplemental essay for a school you know you are going to apply to. Georgia Tech’s are here.  Generally speaking these are shorter and most schools only require 1-3 additional short answer/supplemental writing samples. And many schools simply ask you to submit something you have already written, so consider your options if you find that to be the case for a school you’re interested in.

Week Two (July 9-16): Get your first draft done. Chip away. One paragraph at a time. One page at a time. A little bit of time each day. If you know you are applying to a school that does not accept the Common Application or Coalition Application, then you may need to write two essays this week. Not a problem. Allocate an hour a day for that entire week. You got this! Use this week to write another supplemental essay for the same college or a different one this week.

Week Three (July 17-23): Get this to an editor (not a co-author). Hint: You should ask them if they’re up for it during week two and tell them they’ll have it on July 16. Check in with them on July 20. “How’s it going?” Have you taken a look yet? Can I clear anything up for you?” Plan to meet with them or Skype/FaceTime with them by July 23. Write another supplemental essay this week.

Week Four (July 23-30): Second draft. Take the edits and make your improvements and enhancements. Consider how you can add description or make your essay more unique, personalized, authentic. Write your fourth supplemental essay this week.

July 31. Treat yourself. Ice cream, a new shirt, a movie or show. You do you, because at this point you have a long essay and four supplemental essays done. Your editor should be up for reading a few supplemental essays this week, especially if you brought them along for the double scoop or enticed them with an Amazon card.

Now use the same method in August for any additional supplementals or long essays. This way as your fall ramps up with sports, school activities, and normal homework and other papers, tests, etc., you’ll be good to go for making October or November EA/ED deadlines.

Why Do I Care?  

Last year, of our 31,500 applications, 1/3 were submitted on a deadline day or the two days prior. Now, I’m guessing that when these applications open on August 1, you are not stumped by some of the initial questions, ie. Name, Date of Birth, Address. (If you are, please call me, and we’ll discuss if college is right for you.)

So what takes so long to submit? Why is meeting an October 15 or November 1 deadline tough when you have 10-12 weeks post August 1? I’ll tell you why… “You know how when you’re playing, and you don’t want to stop, and the deadlines seem so far away…”

Trust me. Get started! You don’t want admission readers looking for Febreze after reading your essays.

We moved last year. I really like our new house. One of the features the real estate agent did not point out but I most appreciate is that the vents are in the ceiling.

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Four Letter Words & College Admission

“That is not a four letter word, Elizabeth,” I said to my six-year-old. “Only four letter words, remember?” Let me back up.

I’ve been on vacation in Vermont the last week. It’s been amazing. Cool weather, sunny skies, incredible views of the lakes and mountains.

One thing I’ve learned as a parent is that when you go on vacation and are eating out after a long day of travel,  you better be prepared while  waiting on food. A pack of cards, crayons, books, and worst case, games on the phone. I’d rather exceed the day’s allotment of screen time than verbally lambaste my kid in public. Life (and college admission) are all about decisions, right?

So we are playing hangman as we wait for our pizza and we’d agreed to use four letter words. The only issue is that a kindergartener can’t exactly spell them all correctly, and after a day of travel and a lack of food, I forgot to put on my phonics hat, which is how we arrived at: L-E-R-N.

“That is not a four letter word, Elizabeth. Only four letter words, remember?” which I followed with, “That doesn’t fit. It doesn’t make sense.”

My wife’s calm but firm response, “It makes sense to her.” And a simultaneous eyebrow raise and upward chin flick, which can mean only one thing… yep, the waitress was standing right there. I can’t be sure but I’m fairly confident she spit in my next drink order. And, you know what, deservedly so.

“It makes sense to her.”Image result for lern

I thought about that later in the evening, as I listened to the other three sleep contentedly in our hotel room. Don’t worry. I’m not going to preach on how everyone shouldn’t get a trophy or why “A’s” aren’t that important.

Instead, I’m just going to remind you of something very elementary but somehow easily forgotten about your college search process… it’s YOURS. YOU get to fill in the blanks. Ultimately, it’s YOUR word. YOUR solution. Sure, read the guide books; consider where older peers or club members or teammates have gone; go visit that obscure school your crazy uncle advice keeps mentioning. Listen to the advice and opinions and excitement and concern of parents, teachers, friends, counselors, coaches, etc. Remember– the landscape if vast.

But more than anything, as you visit schools this summer and fall, as you apply to schools, and ultimately when you decide where to attend, the most important thing is: What makes sense to YOU?

Spoiler alert: The categories below are very basic. Probably the things you have already heard or read or are already considering. I’m just hoping that you’ll think differently about the same buckets by constantly reminding yourself that they are YOUR blanks to fill in.

LOCATION- Over the last week, I had the chance to visit both University of Vermont and Middlebury College. Separated by only 35 miles, they’re worlds apart in ethos and environment. Burlington is the largest city in Vermont at about 43,000. Middlebury is a quaint town of 8400. I know people who proudly graduated from each and would not trade their experience for anything or anywhere else.

What is important to you? Do you want access to more restaurants and an airport? Do you want to share the town with tourists and business people and conventions and the other things that bigger cities typically bring? Or do you like the idea of a college town where the students are the lifeblood and the faculty live right in the community? Distinct experiences, distinct dynamics, distinct student bodies. What makes sense to YOU?

WEATHER/CLIMATE-  I showed my id to a cashier in a store in Stowe, VT this week. “Georgia, huh?”

Image result for middlebury college
Middlebury College

“Yep. Have you ever been there?”

“Sure. I’m from Tennessee.”

“Ok. Cool.” “What brought you up to Vermont?”

“Well, I’m a junior at Tufts in Boston and just spending the summer here.”

“Interesting. So what would you say to someone from the South who is looking to go to school in the Northeast (I know. I know. I can’t turn it off)?”

“Visit in January…and buy a good coat. It takes a year to adjust but I’m glad I’ve come to experience a different part of the country. It’s made me appreciate the South and I also love New England.” She’s thinking of pharmacy school when she graduates.

Are you ready for a complete change of scenery (and wardrobe)? Florida feels great in February, but you will not see much of a change of season. Cool (no pun intended)? One of the best things about our country is its diversity in higher education options. You are seeing that with all of the brochures that keep showing up in your mailbox (and writing from Vermont I am contractually bound to remind you to recycle). Consider places you’ve never heard of: check out their Instagram feed; take the exit off the highway on your road trip; Google famous alumni. You have to rule places in and out. That’s part of the process. But be open and be honest with yourself. Lots of voices and opinions will continue to swirl and sometimes amplify, but don’t stop listening to your voice, your gut, your dreams and hopes and goals. What makes sense to YOU?

Image result for university of vermont and burlington, vt
University of Vermont at top of hill in Burlington

SIZE OF SCHOOL- Do you want to know most of your classmates by the time you graduate? Or are you someone who relishes some anonymity? Do you appreciate close-knit culture and the loyalty and bonds it brings? Or are you excited by a big alumni base? Do you envision graduating on a lawn or in a stadium? Big schools will talk about how they can feel small. Sometimes small schools talk about how they can provide a big school network and experience. But at the end of the day: What makes sense to YOU?

Final Tip- use your network. This summer talk to seniors who are about to go off to college. Where did they start out looking? Which schools were at the top of their list last year? Where do they wish they’d visited? And why are they excited about where are they ultimately going. No one person’s opinion is gospel truth, which is why you need to ask and seek opinions from as many people and sources as  you can. Use. Your. Network (it’s a life lesson).

YOUR college EXPERIENCE. YOUR college CHOICE. YOUR college VISIT. Now– go “L-E-R-N” what makes sense to YOU!

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But… what do colleges prefer?

This week we welcome our Regional Director of Admission for the West Coast, Ashley Brookshire, to the blog. Welcome, Ashley!

It’s a question I hear often – mostly from families at college fairs who are frantically trying to absorb every available nugget of information available to them in the tight time frame of the event: “But… what do colleges prefer?”Georgia Tech

“My daughter has the opportunity to take classes at our local community college this summer or do an internship – which one do colleges prefer?”

“My son is thinking about going on a mission trip or finding a job for the summer – which one is better?”

“I can either stay with band or debate for my senior year, but not both. What should I do?”

Students, and parents, are hoping for a concrete answer – a guaranteed road map to get in to the college of their choice. If an admission counselor says it, then it must be truth, and should be followed to a “t” (trust me, we wish we had that kind of all-knowing power!). But if you’re reading this in hopes of gaining a paint-by-numbers insight into the college admission process, I’m afraid you’re going to be terribly disappointed.

The better question to ask is “why do we ask students to supply an activity record with their application?” Is it to count the number of hours you spent volunteering at a local hospital? Do we tally the number of times you were elected into an officer position for a club at school? No, on both counts. We are looking at three things: your experiences, the talents you possess, and the skill sets that you’ve developed throughout your high school career. These three items help us gauge your fit and potential impact on our campus.

Experiences

Your experiences inform your beliefs, passions, and ambitions, and ultimately, this is what we want you to bring to our community. What types of opportunities did you opt into (or in some cases, stumble into by chance) and how did they differ from your initial expectations? Have you stepped into a club, trip, or commitment that was outside of your comfort zone?

The beauty of a college campus is its ability to offer a more robust list of experiences than most high schools can provide. What experiences are you bringing to the table? I’m not just talking about the stamps in your passport. When we look at your application, we want to see the behaviors that make you open to experience life with new people, places, and activities.

Talents

A talent is an innate ability to do something, whereas a skill set is learned and developed. Many of the families I speak with seem to focus on talents, but in the admission process, skills sets are equally as insightful (more on that in a moment).

I haven’t been a powerful force in a music classroom since learning to play the recorder in 5th grade. I can appreciate that some people have inherent abilities that I do not. If you have talent in art, music, dance, athletics, or public speaking, then you’re likely drawn to these types of activities.

What students usually overlook is that you determine how your talents are utilized and ultimately captured on your application. Are you part of a club, company, or team that allows you to hone your craft? Have you created opportunities for others to engage in this activity? From an admission perspective, we’re not looking to fill a class of individuals who were born with special talents. We are looking for students who are motivated to share their unique talents in impactful ways.

Skill Sets

Skills, on the other hand, are developed. They are practiced, trained, and learned. These can be hard skills (programming, marketing, or painting) or soft skills (networking, time management, perseverance). Sometimes students apply so much effort to developing a skill set that it appears as a natural talent to others, leaving them unaware of the work going on behind the scenes.

The skills you’ve cultivated by balancing your time outside of the classroom and working with others will make you a powerful member during the many group projects you’ll work on in college. Enrolling in a summer academic program or college course will sharpen your academic prowess and allow you to accelerate your coursework in college. The leadership skills you’ve gained as a club officer at your high school will embolden you to step into pivotal roles in one of the hundreds of organizations that contribute to our campus culture. As a volunteer, you’ve stayed mindful of those around you and connected more personally to your community.

All of these experiences, talents, and skills bring positive value to a college campus, yet all cannot be pursued at the same time. Even in the summer, there are a limited number of hours in the day.

The Answer

So, back to the original question: “which (insert activity here) do colleges prefer?” We prefer that you use your time intentionally in whichever way you feel best engages your interests, utilizes your talents, and allows you to grow as an individual. These are the types of students who will join a college community and thrive both inside and outside the classroom.

At the end of the day, we want to enroll a well-rounded freshman class. This is quite different than every student in our class being well-rounded. It means that, as a whole, our class is filled with philanthropists and athletes, musicians and researchers, leaders and employees, and their collective experiences, talents, and skills create dynamic, thought-provoking interactions on our campus.

But before you schedule every free moment of your summer, remember: summer should bring reprieve with it. Enjoy the additional time in your day – days are longer and summer doesn’t normally hold the same time commitments as the school year. Take a deep breath, celebrate your achievements over the course of the last year, and catch up on that book or tv series that you set aside during the school year. After all, senior year and college application season is just around the corner.

Ashley Brookshire is an Atlanta native and Georgia Tech alumna who has worked in college admission for nearly a decade. Ashley serves as Georgia Tech’s Regional Director of Admission for the West Coast, making her home in Southern California. She’s been a California resident for more than 5 years and is a member of the Regional Admission Counselors of California.

 

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You Do You

On Sunday afternoon, my wife and I went to a spin class. If you’ve not done one of these, it’s basically a lot of people on stationary bikes in a small, dim room, with music that accompanies it to aid in cadence and motivation. Ultimately, you control your own pace, but the instructor in the front calls out instructions on when to add tension, when to stand up and sprint, and when to recover, all in sync with the beat of the songs. Well, because it was Super Bowl Sunday (no comments on the outcome please… just typing this is difficult), our instructor had on a Falcons jersey. I’d never seen this particular woman before, but she did not strike me as a big football fan. What can I say? When you know you know.

As class started she made a few comments like, “Okay, let’s get some work in before the big game.” And intermittently through the first few songs, “Push harder up the hill so you can eat whatever you want tonight,” or “Dig deeper and really work now. Just like the Falcons are going to do against the Patriots.” Eesh. I could not help cringing a bit and squeezing the handlebars a little tighter while scrunching my nose and eyes on these comments. It all felt so forced, as if she felt compelled to wear the uniform and make some references since it was the Super Bowl.

Then we came to the second to last song. At this point, after riding hard for 45 minutes, you really do benefit from good music and encouraging commands from the instructor because you are pretty spent. As the beat started, I knew things were going to go downhill (no pun intended) fast. And they did. “Okay, Falcons fans. Close your eyes as you pedal. Imagine that you are there at the game. It’s first down, second down, third down. They pass and score. Julio Jones is in the end zone for a touchdown.” I cocked my head to the side to look at my wife as if to say, “Are you kidding me?” She just looked back at me, knowingly shook her head, and smiled. At that I raised both eyebrows and opened my eyes wide. She gave me a look that said “Be nice” and went back to looking straight ahead. I won’t go into  much more detail here, but suffice it to say it got worse. A LOT WORSE.

Since that was the last “working song,” the next one was a cool down where you take your hands off the handlebars, slow your cadence, and do some stretching on the bike.  Naturally, at that point, all I could think about was the college admission process.

Your Voice

I have written before that your college essay and short answer questions are your opportunity to help us hear YOUR unique voice. Throughout the rest of the application, grades, course choice, test scores, and even in your extra-curricular activities, you cannot communicate your voice—and it’s an essential differentiator. Because it is so critical to our review and to your “fit” for each school you are applying to, it’s even more important that you are genuine in your responses.  Are you pensive, deep and brooding? That’s great… love to hear it. But don’t try to summon your inner Emily Dickinson if you know for a fact she’s not in there. And the same is true for humor or rhymes or new words you may have found on Synonym.com.

Last week I was at a high school junior class program to “kick off” the college admission process with parents and students. In my speech, I made this comment verbatim, “We want to hear YOUR unique voice.” Afterward, a young woman came up and said she did not understand what I meant.  I have sat on panels and overheard some pretty confounding advice: “Push yourself academically, and do what you love, but set a good foundation because it’s all about preparation.” “Don’t forget you also need to know you’re in competition with the applicant pool, but really with yourself, and kind of with the curriculum too.” Yeah, that’s a little bemusing.

But “your voice” is just that: your voice. There is no hidden message. In other words, before you go donning the jersey, making the music selection, and wading into completely unfamiliar territory, take a hard look in the mirror.  You know you, so find your voice. You do you. You’ll thank me, and more importantly, you’ll thank yourself.

Recognize that Stretch

At the end of spin class, everyone gets off their bike and stretches. And as I stood there in moderate pain, still pondering college admission, I realized this class (and therefore this blog) was a two-for-one lesson.

See, at this point, you have three choices of how to stretch: (1) put your leg up high on the handlebar, (2) mid-range on the seat, or (3) at the lower crossbar. My wife throws her leg up on the handlebar and puts her head to her knee as if that’s normal. Me? Not so much. I typically start at the lower crossbar and work my way up to the seat.

Here’s the thing: You will find that schools are very transparent with their academic profiles. Normally, they’ll publish these on their website and in their brochures as middle 50% ranges. For example, last year at Tech, our mid-50% range was 1330-1440 SAT or a 30-34 ACT. Our new freshmen averaged between 7-13 AP/IB/college level courses and were primarily making A’s in those classes.

So if you have a 28 ACT, mainly B’s, and have taken two AP classes when your school offered 15, we’d be “a handlebar school” for you, and your odds of being admitted are what statisticians would expertly deem as “low.” We will absolutely still read your essays, evaluate your background outside the classroom, gain context into your home life, and determine if there are any incredibly outstanding circumstances that need to be considered. But to borrow a phrase from spin class, you should be “recognizing that stretch.”

We often talk to students who are literally ONLY applying to Ivy League or Ivy-type schools (normally at the prompting of parents). Even if you have A’s, good classes and nearly perfect test scores, this is a BAD IDEA. How do I know? We denied about 500 students like that in Early Action this year. And keep in mind that at 26%, our admit rate is three times higher than Harvard’s.

Listen, I am all for you pushing yourself. I love the confidence. Want to take a crack at throwing your leg up on the handlebars? Go for it. Just be sure you have a few schools on your list in the seat and low crossbar range too.

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Breaking Down the Admission Team: Week 2: Offensive Line

In Fantasy Football, you score with skill positions, like quarterbacks and running backs. But we all know that in order for a player to succeed, he must have a group on the line blocking, working, and grinding every play. They don’t garner the spotlight, the headlines, or the score sheet, but make no mistake, the offensive line is the very heartbeat of the team.

And that is absolutely true of the phenomenal women and men who work in operations around the nation in admission. They don’t stand up on stages and deliver impassioned speeches about the school. They are not usually the ones talking with visitors. Their pictures aren’t prominently displayed on websites or publications. But day in and day out, they are moving the proverbial ball forward.

Back in the Day….

A decade ago or so ago basically all information that came into an admission office was via mail. I distinctly remember mail time. Back then we would literally wait for the truck to pull into the driveway. We’d have letter openers in hand and big tables nearby where we’d open, sort, and file documents for applications. Ultimately, those documents would be placed into folders (think dentist’s offices), and either delivered to counselors’ offices or placed on big sliding shelves in the mail room (think ELF, minus the dancing) for review. When supplementary information would arrive, operations staff would find the file, match the documents, and update the counselor. Besides the physical sorting, there was also a ton of data entry to do, including everything from social security numbers to addresses to test scores.

Fast Forward to Now…

These days schools have converted to reading applications on screens. Applications are submitted online, and transcripts either accompany that submission or come in via another electronic medium. But even now, admission offices are by no means completely paperless. Last year we received about 15,000 hard copy documents, including transcripts, recommendation letters, citizenship documents, school reports and profiles.  We also get a lot of extra information that students (or someone associated with the student) believe will be compelling. These range from projects (think paintings detailing Civil War battles or paper mache volcanoes), to pictures from actors / movie stars / athletes who are recommending students, to attendance records from the 3rd grade, to science reports from middle school.

But the majority of information comes in electronically. Tech works with 14 companies on a regular basis: testing agencies, foreign credit evaluators, application vendors, transcript avenues, etc. Not to mention we had over 6,000 emails last year from students, teachers, and counselors with attachments of documents. So while admission offices nationally may have led to the decline in stock prices for band aids and white out, their work load has not diminished—it’s just the nature of the work and skill sets of these folks has shifted. Big League (too soon?).

What does this mean for you?

I realize we’re getting into the weeds a bit, but this work directly impacts the efficiency and effectiveness in which admission offices operate. Operations folks are the ones who are updating your online checklists, your applications for residency, verifying transcript receipt, and confirming test score accuracy. They spend a lot of time doing quality control—making sure YOUR application contains YOUR grades, recommendations, and test scores, even though each of those may have been sent from a different source. Sound fun? This is what it takes to play on the Offensive Line. I’m telling you, these workers are the epicenter of every admission office in this country.

Any smart quarterback knows that he better take his offensive line out for steaks once a month and buy them some good Christmas gifts or he’s going to end up on the ground a lot more. So here are a few ways you can help yourself as you work with Operations Teams around the country.

Apply First. Test scores are very easy to match to applications. But when students send other things early (whether that be transcripts or immunizations form kindergarten) we don’t really have a mechanism for holding and matching. Think of your application as the cornerstone of a building. Everything is contingent and hooked to that foundation.

One and Done. If your counselor sends a transcript via Naviance or Common App or another electronic company, please don’t also mail, email, fax and carrier pigeon that to us to “be sure we have it.” You are just clogging up the system and adding processing time to your file and others. Schools give processing windows (messages saying it will be 2-3 weeks or 7-10 days before your online checklist will reflect receipt) for a reason. We have not yet found a way to bend the space-time continuum, so trust that timeline, check back, and take action if it’s not been received. We get that you are nervous about deadlines and being complete, but if 30,000 other applicants (and adding in eager parents, make that 90,000 people) are all calling, emailing, and showing up in person, you can understand the inefficiency that creates.

Know Your Name. Be sure you list the same first, last, middle name on your test scores, transcripts, and application. You may not love that your formal name is William, but using that on your application and “Willy B” on your SAT is going to lead to matching nightmares on our end. We find this issue particularly problematic for international students. We will call you whatever you want when you arrive on campus, but let’s keep it formal and official in the application process.

Go Green. Let’s work to save the world one transcript or recommendation letter at a time. If your school or county is not yet sending documents electronically, put pressure on them to rectify that. This is not a vendetta against the US Postal Service but the bottom line is electronic documents are easier to handle, match, upload, process and read.

Shout Out!

One of the very best in the business talking about “all things operations” is David Graves at UGA. Dr. Graves is the Senior Associate Director there and does a phenomenal job talking about things specific to UGA but also applicable info on test scores and tips for working with processing offices within admission. Follow him on Twitter: @drgravesUGA.

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