Category: Admission Process

Position vs. Disposition

This week I concluded my term on Georgia Tech’s Staff Council- a group of 20 members elected to represent the nearly 7,000 staff on campus to our President and Executive Leadership Team. We serve as the staff’s official voice to the administration and attempt to advocate for ways to enhance the employee experience and elevate suggestions, insight, and opportunities for improvement.

During my term I served as Council Chair and Past-Chair, giving me the opportunity to go on all-night “ride alongs” with our police force; conduct 6 a.m. town hall meetings for our facilities staff; and attend countless staff meetings in buildings and departments I’d never heard of before. In these three years, I’ve had people stop me on campus or show up at my office door (and even one person flag me down at a local restaurant) to talk about parking rates, maternity leave policies, campus-wide recognition programs, gender neutral bathrooms, uniform improvements for our grounds crew, and even why we run the triple option offense (I’m not making these up, I’m literally going back through my notes).

GavelServing in this capacity has not always been easy. I’ve seen tears, heard raised voices and accusatory, threatening statements, and endured not only the drafting, but also the revision, and “re-revision” of by-laws. And for all of the effort—for the additional time away from my family–for the early mornings or later evenings–for the lightning rod moments–I did not receive any additional compensation (though I did get a plaque and a paperweight, both of which are  lovely).  As I exit, my title is still the same as when I began this journey three years ago.

Short term vs. Long term

Over the next two weeks a lot of competitive colleges are going to be putting their EA or ED decisions on the streets.  The odds are you, or someone you care deeply for, will be deferred or denied by at least one of these schools. And since Williams or Rice or Notre Dame are not going to call you to walk you through their rationale and how you can move forward, I wanted to give you some insight from this side of the desk.

If you are reading this, I’m guessing you are someone who can relate to pouring time and energy into something. You get the part about sacrificing sleep and relationships to pursue other ventures. You chose a rigorous curriculum and found yourself studying and eating coffee grounds deep into the night. You went to test prep classes or found online options to increase your standardized scores. You played on intense travel teams. You gave copious amounts of time to clubs or volunteer organizations or research projects.

If you are denied or deferred admission, it’s pretty reasonable to ask, “Where did all of that get me?” “Why did I do the full IB Diploma?” “Why did I take my summer to volunteer my time or intern? I could have gotten an actual paying job or just hung out by the pool.” And, to be honest, in the short-term, I get it. You are not crazy—and you’re definitely not alone. Being deferred or denied admission stings. Disappointed may not even be strong enough, it’s ok to be straight mad. I see why you would question how, and why, an admission committee did not value or recognize your hard work, extra effort, and lack of sleep characterizing your high school career.Yellow Jacket Council

Similarly, I suppose you could easily argue Staff Council did not “get me anywhere.” But after 14 years on campus, I can earnestly say my involvement with Staff Council has been among the most rewarding and meaningful experiences of my career. Bottom line: this position connected me to people I would never have met otherwise; exposed me to issues I did not know existed; and forced me to relay information in many directions about sensitive subjects in an empathetic, balanced manner. It changed me and shaped me as a person, and has also enhanced how I tell and view the Georgia Tech story.

So all I’m asking you to do is wait a few weeks. Finish this senior fall semester strong with exams or papers you have to write. Enjoy the holidays with your family and friends. Go see a movie, and read a book for fun (not because you have to). Sleep. If three weeks from now, or three months from now, when you’ve been admitted to several other schools (and likely have some scholarship money to a few of those), you still feel like you wasted your time playing on that team; or you’re regretting meeting the people you’d never have met otherwise at your internship or volunteer group; or you believe all the information and study skills you learned in those AP courses have absolutely no long-term benefits for a foundation in college; or you are convinced the trip to South America to expand your language and cross-cultural skills was a complete waste of time, then I’ll give you back your Georgia Tech Admission Blog subscription fee (what, you haven’t paid that yet?).

My Guarantee to You

In the long-term, I guarantee, yes, guarantee, you will be thankful for pushing and stretching yourself academically. I am imminently confident you will look back with fondness on the trips you took with your travel team. I know you will appreciate having stuck with both the orchestra and the band. There are many things in this life I’m unsure of, but I am confident of this—you will not look back as a sophomore in college, or as a 26-year-old graduate student, or as a 48-year-old parent, and bemoan the opportunities you took advantage of, the people you met, or the exposure you received while in high school. In fact, at least in my experience, it’s always the opposite.

So be disappointed. Be straight mad. In a way, there’s a beauty in those feelings. You can’t appreciate the sunshine without the rain. You’re breathing. You’re striving. You have goals and dreams. You put in work and you want to see a return. I would be more worried if you did not feel that way. It would mean you either don’t care or don’t have high expectations for yourself. But slow down and consider why you made the choices you did. I’m guessing it was not all about getting into Haverford or Tufts or Caltech. If it was, I can’t help you. But if you studied, played, worked, and challenged yourself because you enjoy learning, because you see value in the effort, because you take pride in the results, then while you may not have been given a position in said college, you have earned something no admission letter will ever give you—a disposition formed through growth, maturity, and commitment. In other words, all of the traits another university will recognize, and they’ll be phenomenally lucky to have on their campus when you show up in the fall.

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Do You Have That Itch?

My wife called last week to tell me some horrible news. No. She’s not leaving me. Actually, far worse.Lice

“Our daughter has lice.”

“Oh crap.”

“No. Lice. She has to leave school.”

“Okay. Got it.”

Since my wife works at a hospital, she can’t leave at a moment’s notice, so I started packing my bag and canceling meetings. Five minutes later she called back.

“Our son also has it.”

“Oh CRAP!”

“No. Lice.”

“Yeah, I’m on it.”

I put down my phone and started scratching my head. Power of suggestion, I suppose.

45 minutes later I picked them up from school and we went immediately to “Elimilice.” For some reason lice places seems to pick cutesy or punny names like: The Lice Ladies or Lice Happens, as though this is a light or laughing matter! Simply walking in that place was enough to make me want to immediately shave my head and beard. As we waited in a private (read: quarantined) room, I was rubbing my eyebrows, prodding at my armpits, and intermittently scratching my ankles (you know how they love to congregate on the lower leg).

When our “technician” came in, she asked a few questions. “Do you have evidence of active lice? Have you had head to head contact with someone with lice in the last few days? Are there known cases of lice in your school?”

Um. Uh. Well, someone called me and now we’re here. Honestly, I felt like the clueless, stereotypical dad you see on a sitcom. And I was ready to shell out any amount of money because someone told me the kids had lice. I was also convinced I had lice… and they were currently burrowing into my ankles.

After Lice Lady looked at me like “same thing, different day,” she proceeded to do an initial examination. And after some combing and searching, she determined we did in fact all have it.

Three hours of steel brushes, hair scrubbing, and applications of copious products ensued, until we finally emerged minty fresh with detailed instructions on essentially bombing our house. Wash the sheets, pillow cases, and clothes, cover the couch, vacuum the seats in car, bag up all stuffed animals (all of them? Holy cow, that could take days!). See, contrary to popular belief, lice can’t jump or fly. It’s only through head to head contact they can spread. And if they don’t have human contact for more than 48 hours, they’ll die. Frankly, I was ready to burn everything and start over, but my wife talked me off the ledge.

Are You Itching?

One of the funniest things (and really there was only one) about the lice-capade was anyone I told immediately started itching. They’d move back a little and wince, or shift in their chair and alternate twitching their shoulder blades.

Paranoia, power of suggestion, and the possibility of a problem

The college admission process is eerily similar. We hear stories about smart kids not getting into certain schools, or read articles about the growing competitiveness of our state’s flagship, or see social media about the newest rankings or ROI statistics, and we start to itch.

You ARE okTo the perfectly sane, normal, loving, laid-back mother of a well-adjusted and thriving seventh grader who is thinking about pulling your kid out of public school because the family down the street did, I urge you to get your head checked. Look into the course offerings, extra-curricular opportunities, and culture of the schools you are considering. Before you convince yourself there is an “active problem,” commit to taking a close look at who your student is and where they’ll actually learn and thrive, rather than too quickly giving way to the power of suggestion.

To the student who gets denied from a school in December, it does not mean you double down by submitting 10 more applications to similar schools. Wash your clothes, check your pillow cases. As long as you have a solid, well-balanced, thoughtfully considered list including schools of varying academic profile and selectivity, you aren’t itching. It’s like the phantom cell phone vibration in your pocket.  You are good. Repeat: you are good! 

To the family about to shell out thousands of dollars to an independent consultant (who has no background in college admission other than a son who got into Vanderbilt two years ago), I am asking you to sit quietly in the waiting room for a few days. Does your student need that additional outside help? Perhaps. And there are some fabulous independent counselors who provide meaningful and helpful aid (like Ellimilice) But before you simply show up in an office, do your homework to know why you are there, and if they have the credentials and background your family needs. Lice don’t mount an assault from the ankles. Don’t let anyone convince you otherwise.

To the deferred student who wants to “demonstrate interest” in order to increase your chances to be admitted in the spring, don’t write to, call up, pop in, tweet at, or send an owl or a gift to the admission counselor at the university. This is not a fire sale. You don’t have to bag up the animals. Fill out the form, send in your fall grades, and send a quick email to let them know you appreciate their time and continued consideration of your application.

To the junior who is unhappy with your initial test scores- I’m not telling you to avoid human contact for 48 hours, but start by checking out FairTest.org, and look into free sources like Khan Academy or ACT before you support test prep companies who are having company retreats in the islands and bidding on art at auctions to adorn their newly upgraded suites. Believe me, when we look at your application, we are not splitting hairs (couldn’t help myself) over 80 points on an SAT or 2 points on an ACT.

Just because someone else is acting crazy does not mean you have a problem. It’s the head to head contact we need to avoid. See crazy, say something! We have enough rankings hawking, test obsessing, anxiety inducing agents out there already. Don’t perpetuate the itching. The first step here is admitting you don’t have a problem. And let me tell you, it feels great. When we walked out of our “follow-up” appointment three days later, after being declared lice-free, we went all out on our celebration– ice cream. But we did ask them to hold the white sprinkles.

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The More The Scarier

(Thanks for indulging the seasonally themed title.) 

I’m a huge fan of The Lonely Planet– their travel books/guides, their website, their name. Love ’em. I followed their recommendations on travel in Europe, Africa, and even parts of the U.S. When we went to Hawaii a few years ago, LP advice not only helped us save money and see amazing spots, but it also provided a memorable and helpful line I’ve quoted often: “Where there’s a line, you should dine.”

This is basically true, right? When you walk into a restaurant and you’re the only customer, it’s a sign. Conversely, the joint where hungry folks are wrapped around the block is usually popular for a reason.

Unfortunately, too many students take the same approach when applying to or considering colleges. I’m going on record as saying, “Yes–I have a problem with that approach.” Believe me, I understand you see dominant messages and marketing materials in high school which point you to certain schools (it often comes in the form of sweatshirts, bumper stickers, and matriculation lists on your high school profile). The national media typically focus on the Ivy League or Ivy-esque schools, and your local news stations and billboards in your community feature your state’s flagship university or another major public in the region.

Krispy KremeThere’s nothing wrong with these places. But as their application numbers continue to go up and admit rates go down, and before you take another sip of the Kool-Aid, hit the pause button. Since when did “the same” become cool? Familiar is safe but it usually has a ceiling. Is staying with what’s familiar going to help you maximize your potential, or is it comfortable? Often those two things are in conflict with one another.

Honestly, there is no reason to stand outside in the cold waiting for the “Hot Doughnuts Now” sign to flicker on if you have a gluten sensitivity, right? It’s an extended metaphor. Bear with me.

Here are a few questions you should be asking yourself as you move forward in your college search:

Why are you in line?

Is the place you’re visiting or applying to of interest because you put it on your list, or because someone else told you to look there? If it’s the latter, you should seriously consider their motivation. Maybe it’s a school counselor who has seen many kids like you go in the past and believes it will be a great fit. Perfect. Maybe it’s a parent or another relative who went there (or wishes they did) and has pressured you to apply, visit, or ultimately attend. While that isn’t inherently wrong or bad, it is worth raising an eyebrow. Is this about you or them? Is this about ego or reputation or appearances, or is it about you, as a student at that school, and in that campus community?

Every year I talk to students who visited or applied to Tech who don’t truly want to come. They typically admit it just out of earshot of their mom or dad who is an alum or who “works with a lot of Tech people and thought it would be a good place to visit.” My advice is tell them today. Rip off the Band-Aid. Don’t live the lie. Selecting a college is not like the sweater you got for your birthday last year. You know—the one you opened, forced a grin, and wore out the door the next day and then stuffed in your bag and tried to trade for some headphones. You can’t consign a college. You’re talking big money, lots of investment, emotions, and expectations. Be honest early. If you realize you’re in the wrong line, step out now and have the uncomfortable conversation. Whoever told you to get in line loves you. I know it may manifest itself in pressure or lots of questions or text message reminders, but it’s actually love. And they’ll still love you when you level with them. Don’t apply somewhere for someone else.

Have you done your homework?

I know, I know. You aren’t reading this to get hassled (but while we’re at it, you did clean your room, right?). Anyhoo, last week I attended a retreat with leaders from other Atlanta-based schools, including Morehouse, Spelman, and Agnes Scott. It’s possible if you live outside of the South you have not heard of all of these or don’t know much about any of them. But when you look at the opportunities they’re creating for students, the incredible professors, research, support, alumni networks and successes they’ve all had, it’s truly remarkable.

What are those colleges in your city, state, region? Check your mail. Quit lock-stepping and be willing to explore instead of following such a worn route. Have you heard of Colleges That Change Lives? Have you considered or visited an HBCU or a single-sex college option or a university outside the U.S.? Have you looked at the list of schools who don’t require test scores? Again, I’m not telling you to absolutely get out of line. But if your list is filled with predictable options of big name places “just because” then you’ve plagiarized. DO YOUR OWN WORK.  Check out BigFuture. Download Admittedly. Do your homework!

Who else is in line?

EatsTwo of my favorite places to eat in Atlanta are Homegrown on Memorial Drive and EATs on Ponce De Leon. Coming to campus or Atlanta soon? Check them out. Live in the Atlanta area and never been? Stop reading now and get in the car. I like them both for the same reasons: great food, good prices, and an amazing cross-section of people. When you are waiting for a table at either place, you will see everything from policemen to hipsters to judges to construction crews. The diversity adds to the experience.

Who is line where you are applying? Are these your people? When you go to an open house or one of the college’s online communities, do you connect with the other students or families? Sitting in an information session on campus or going on the tour and listening to questions and conversations, do these feel like future friends? Ten schools can look identical on paper– same academic profile, same admit rate, same majors offered, but the ethos, the demeanor of the students can and does vary widely. A college search done well requires extreme honesty and a willingness to listen when that still small voice says, “Nope. I don’t see it.” When it happens, trust it. Nod your head, grab your bag, get out of line and move on. Trust me– it’s the first step down a more unique and fulfilling path anyway.

Who is not in line? 

I visited my old high school (where about 55% of the students go on to four-year colleges) to talk to students about Georgia Tech. While I watched the buses line up after school, I couldn’t help but think about the kids I knew in my class who did not go to college. Looking back I realize I only took care of myself in my senior year. I watched my friends who had involved, proactive parents help them navigate the process and move on too. Knowing what I do now, I deeply regret not looking beyond myself. I could have made the effort to engage them in a conversation of “why are you not going to college?” or, knowing what I did about some of their families, I could have encouraged them about their academic potential.In any given moment we have two options

I’m challenging you to consider the kid on your team who needs extra help or tutoring to pass; to think of your friend from work who is jeopardy of not graduating. Who do you see that is questioning if they should go college? Who is not in line? Let me be clear. Encouraging them is not going to help you get into college. It’s not going to be something you can put on a resume or even on an application. It’s the right thing to do. It’s an opportunity you have now to start a pattern for thinking beyond yourself. Do you go to a school where 100% of seniors go to college? No excuse. It means you definitely have the resources and privilege to be part of this effort. Yep, it will take effort. Dig deep, look around, and pull some folks who need to be into the line.

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Freshman Application Review – The Nuts and Bolts (part 2 of 2)

This week Senior Associate Director of Admission, Mary Tipton Woolley, returns to complete her two-part series. Welcome back, Mary Tipton!

In part two of our file review series, I’ll focus on how we’re preparing for review this year, especially in light of the changes we are making to our approach. To recap from last week, seeking greater accountability, efficiency, norming and prioritization of staff time, we moved to a new model for file review known as Committee Based Evaluation (CBE). In this model, an admission staff member, the driver, will be paired with a seasonal staff member, the passenger, to review applications.Admission Team

Training for file review every year is a big undertaking, but especially when we are implementing a new model. I am only the encourager and the voice of this implementation in our office, but I can’t take credit for figuring out the schedule for CBE (more on that later) and training staff on the change. I must acknowledge the staff member in our office who has coordinated logistics, worked with seasoned staff members on implementation and ensured all permanent and seasonal staff are trained and ready for reading this week. She has been a superhero in this effort!

Preparing for CBE

To prepare for CBE, we first had to figure out how many teams we could have reading at one time, what schedule worked best for staff, how to cover other office duties (daily visits, phones, emails, visit events, etc.) and where (as in the physical location) we could read. The location piece is more challenging that you may think, given 10 of our staff work in an open, collaborative space we affectionately call the “collabora-dome.” With 12 full-time readers available, we settled on a daily schedule of 8:30a-2:30p in CBE. This schedule ensures we can most effectively utilize our seasonal staff who don’t work a full work day and prevent reader fatigue for everyone. Maintaining this schedule requires knowledge of 42 different calendars and an understanding of each reader’s inherent biases and reading tendencies. In other words, it’s important we pair people who will complement each other and not engage in group think. The result is the color coded spreadsheet you see below!

In two days of “live” CBE and without a full staff (some are still on the road!), we completed over 250 application reviews all the way to a recommended decision stage. That’s compared to less than 200 that had only been first reviewed last year on October 10. These are obviously early returns, but I am beyond pleased with the efficiency gains we are seeing! Once we hit peak reading, we are expecting pairs to read 50 applications in a day for a total of 3,000 per week inclusive of all teams.

Of course, we didn’t just undertake this change for efficiency sake; we wanted to ensure staff felt more confident in their review of a student and their recommended decision because they were discussing the application with a colleague. First, we had to ensure that all staff are normed within a reasonable range of each other (norming means all staff are evaluating the strength of a student’s contribution, fit to Georgia Tech, etc., in the same way). We did this by reading groups of 2017 applications from in- and out-of-state and international. We then discussed their academic and out of class strengths and weaknesses to ensure we were considering items similarly. We got tripped up on a transcript with a strange math class name and a US Citizen in an international high school, but, all in all, we were recognizing and evaluating the nuances necessary to make decisions in a competitive admission environment.

What Does it Mean for You?

Now that you know a little more about how we prepared and implemented CBE, here is what this change means for you. Truthfully, I could stop typing here and say that nothing has changed, but I was told this blog should be no less than 1.5 pages. In all seriousness, let me explain what I mean. There’s been a lot of talk and some consternation about the speed in which applications are read in CBE. As explained last week, the person time on an application has actually increased. Having to only read one portion of an application has allowed us to dive more deeply into school profiles, letters of recommendation and other parts of the application where necessary.

However, there’s a few common sense things I think students and counselors alike should consider, whether the school to which they are applying is utilizing CBE or a traditional application review model.

Fronting Your Application

My biggest piece of advice is to “front” your application (or, for counselors and teachers, the recommendation letter). What do I mean by fronting? It’s a retail term my husband introduced me to from his background working in his dad’s store as a kid. When we first moved in together, I noticed he would go into the cabinets periodically and move all the canned goods and containers to the front of a shelf. I couldn’t understand why he was wasting perfectly good space behind the can of black beans, but he explained to me that it was good merchandising. As I didn’t understand the need to merchandise our cabinets, this was one of the many things we didn’t see eye to eye on when we first moved in together! As an aside, you won’t be surprised to learn that 17 years and a child later, he could care less where the canned goods go in the pantry!

Back to fronting and what it means for you…

Students, front your activities. List your most significant activities first, then put the remainder in descending order of importance to you. It could be descending order of time spent, or significance of impact – you know best what will work for you. We discussed the review of activities in our staff training, emphasizing the importance of looking at both pages of activities in our review, but we all confessed we’d missed significant activities because they were at the end of the list. The same advice goes for the long essay. Just like a book or article, you should work to hook us in the first paragraph. We really do read all essays, but if we aren’t hooked early, we might miss something important in a later paragraph because we are reading quickly.

Counselors, put the most important things we need to know about a student at the beginning of your letter. We don’t need a lead in paragraph—we  need to be directed to the things that are most important for us to understand about a student. More importantly, these should be things the student didn’t tell us, or at least given from a perspective the student does not have about themselves. Many of you are considering using bullet points in your letters. I applaud this move, and it’s really helpful for us to hone in on the information you want to highlight. However, a paragraph with a dot in front of it is not a bullet point! It’s still a narrative. Either format is fine, but put the most significant things early in the letter or at least draw our attention to them with highlighting, italics or the like. The example below is consensus for one of the best formats we’ve seen!

Counselor Recommendations

Above all else, know that we are enjoying reading applications again. Admission is a seasonal profession, and that’s something we all love about it. With this change of season and, more importantly, the change in model, I see a re-energized staff enjoying application review. Reading with a colleague is fun, and the whole process seems less daunting than ever before. I’m excited about the year ahead and look forward to reporting more as the year progresses!

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Freshman Application Review – The Nuts and Bolts (part 1 of 2)

This week Senior Associate Director of Admission, Mary Tipton Woolley, joins us on the blog. Welcome, Mary Tipton!

If you’re reading this blog you’re likely a high school student (or connected to a student!) who is, or soon will be, applying to college. Once you send in your application, you probably wonder what in the world happens between the time you hit “submit” and when you receive your admission decision.

This year we’re changing the way we read freshman applications. This week and next I’ll explain why we made this decision, what we’re doing differently, and, most importantly, what it means for you!

How We Got Here (a little background)

First Year ApplicationLet me start by explaining how we got where we are now. Institutions across the country have seen large increases in applications over the last decade (not news to most of you!). But the growth in applications is rarely followed by an increase in staffing, leaving admission offices with roughly the same number of admission staffers processing and reading applications as we had a decade ago when we received a lot fewer. You can see how this could impact our review of your application and attention to your needs throughout the admission process. From a leadership perspective, we also have to consider how this volume affects our staff members. Admission offices across the country struggle to retain staff, due in large part to the nights and weekends staff are asked to give up to read applications.

Each full-time reading staff evaluates anywhere from 2000-2600 applications over a roughly twelve-week period from October through March. Our expectation was for our staff to read approximately 50 applications per day, or 250 per week. That accomplishment alone would be daunting, but along with reading, our staff is also expected to give information sessions, answer emails, plan events, work with student recruitment teams, and coordinate other responsibilities in our office. Staff are left wondering how to prioritize file review, customer service and project responsibilities throughout reading season. It was clear we couldn’t continue for fear of mass staff defections!

Times Are Changing…

Last spring we surveyed our (very burned out) staff to find areas for improvement. Several themes emerged for file review, including a desire for more accountability, efficiency, norming and clear office priorities. Let me unpack these:

Accountability – We all remember “that person” on a group project who we didn’t think pulled their weight. The same perception was happening in file review, and, true or not, it’s a hit on office morale. Additionally, from a leadership perspective, there is nothing fun about pressuring/nagging/cajoling staff to read the applications assigned to them.

Efficiency – We had some big technology hurdles and we’re addressing those while implementing our new review system, making it much easier for us to adopt a new model.

Norming – Staff felt the evaluation they gave an application initially carried too much influence throughout the process. In other words, in committee we relied heavily on the notes from the initial reviewer. While there were additional eyes on the application, advisors felt the decision they made without anyone else’s perspective carried too much weight later on.

Office Priorities – When staff were left to read on their own, when and how it was done varied widely and some people managed their time better than others. Not being seen reading at your desk (even if you were reading late into the evening at home) contributed to the accountability issues mentioned above.

Two Heads are Better than One

All of this leads up to our adoption of Committee Based Evaluation (CBE). What is CBE, and how can it address these concerns? First and foremost, we cannot take any credit for the concept. We tip our hat to the ingenious staffers at the University of Pennsylvania who developed the CBE model, and to their leadership for supporting the concept and willingness to share with colleagues around the country. I encourage you to read this article about CBE (or this one) if you want to dig in even more.

The overarching concept: together, two staffers can do better and more efficient work than one alone. To get into the weeds a bit, it means having two staff members spend an individual 8-10 minutes on an application (16-20 total review minutes) is not as efficient as having two people review and discuss one application for 8-10 minutes. The time in which an application is reviewed is the same, but it is accomplished in roughly half the time because two people look at it together.

You may be thinking this is not saving time because you cut the staff to file ratio in half. We’re getting around that in two ways. First, the 18 seasonal review staff we hire each year will make up one half of our CBE pairs. They are invaluable to our file review effort and are here training as I type to prepare for this change in our process. CBE also saves us time by allowing us to take a file to a final decision earlier in the process. If two people have reviewed and discussed an application, we can feel more confident in the decision they recommend than we could with the input of only one person.

The team approach to file review also addresses accountability because staff are assigned a partner and times to read, and must ask permission of their supervisor to be excused. It’s a bit of micromanaging their time, but, as I’ve said to staff, we’re only asking to do this for about 12 weeks out of the year. The benefits outweigh the negatives in our minds and also send a clear signal about prioritization of our office and individual time during file review season.

Drivers and Passengers

It’s also important for you to know who is doing what in the review. Here at Tech, the driver will read the school report/profile, transcript and recommendation letters. The passenger will read the application, including the activities and essays. Both the driver (permanent staff and territory managers) and the passenger (seasonal staff) will open an application and review a summary sheet together.

The driver has inherent knowledge of the school and is expected to provide a summary to the passenger. For example, the driver might say something like, “This is a school in an affluent, suburban part of Atlanta where most students will attend college. They offer a robust AP program, and students admitted to Georgia Tech in the past took an average of six of those courses. Because they are in such a heavy technology corridor, students have lots of opportunities for internships at technology firms.” Our goal is to allow the driver, who has more knowledge of an area and school, to manage this part of the application.

The driver and passenger will read their assigned portion of the application file and discuss an applicant’s strengths and weaknesses and fit to Tech. After CBE is complete an application can move on to an additional committee. So, yes, committee reviews still exist, but we hope to narrow the focus of committee to the applicants needing further discussion the most.

Now that I’ve explained why we adopted CBE and what it will mean for our file review process, tune in next week to learn how we are preparing for file review this year and what our change to the CBE model means for you!

Read part 2 now!

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